Accounting

Accounting Firm, being a highly regulated organization, is required to securely store and manage enormous volumes of documents such as audit documentation, statements, contracts and legal documents, sometimes for years or even decades. They have to retrieve them instantly when customers, colleagues or regulators need them. In most cases, too much time was being spent in storing, archiving and retrieving documents in the traditional storage mediums. Moreover, loosing and inadvertently destroying critical pieces of customer data are common.

With the use of Asta Document Server, user can scan all the paper documents into digital files and store them with the electronic content in a secure, searchable repository. All the information can be shared with authorized users anywhere in the world via Web as the solution is web-based software. Management can use the built-in workflow to send email notification and keep track of approvals.

Besides, aiming at ensuring the data security, all the information stored in the system is encrypted to avoid unauthorized access. Permission right such as read, update, delete, print and save annotation can be granted to different users or user groups on both folder and file level. Retention period can also be set in document profile to facilitate periodic archive for legal compliance.

Cost saving is increased and the bottom line becomes stronger as a result of the implementation of Asta Document Server. By decreasing storage costs used in the traditional storage medium and virtually eliminating retrieval costs, the firm is able to enjoy tangible return of investments. In addition, the staff can enjoy the ease of document lookup by full-text, indexing and profile search, improving overall employee efficiency.