Extranet

Collaboration with partner and vendors is an important part of daily business, especially for those companies get involved in large volume of data transaction each day. Companies use file server and email as major communication tool often face several challenges. For instance, it is hard to control document versions; difficult to define file and folder access right; and inconvenient to search specific files. By applying Asta Document Management System, users can enjoy seamless and smooth document sharing and exchange experience that improve employee’s efficiency and overall business performance.

Asta Document Management System can function as extranet that extends a private network onto the internet for exchanging documents, including scanned images, MS Office, PDF and Auto CAD, with parties outside the company with authorization and authentication setting. With certain access right, external users can also search, view, download documents, as internal users. It enables users to send large-sized documents with hyperlink only. External users can conveniently access and download the specific document with assigned password. Documents, like MS Word and Excel can be edited online instantly or download with Check Out mode. Any document update will be locked in system and file audit report is available for administrator’s review. Also, new version will be released on the document listing page. All these features create hassle-free document sharing and work collaboration environment between employees and external parties.